Individual Membership entitles member
to all privileges of the Guild.
Business Membership entitles business
to all privileges of the Guild.
In addition the following are specific to business
Designation of one (1)
Business card size
advertisement in each monthly Guild newsletter
A full size (8.5” .X 11”)
flyer in either a PDF or JPG format can be submitted to the
newsletter by the 15th of each month for
inclusion only in electronic versions of the newsletter at
no charge to the business.
These may be included in the newsletter or as
separate attachments on the email.
The Guild is not responsible for any errors,
omissions, or changes to these flyers and they will go out
In addition to the flyer
above, once a year the flyer may also be sent out with paper
copies of the newsletter at no charge.
The `business members must supply the Newsletter
committee with printed copies of the flyer by the 15th
of the month in order for them to be included with the
An Associate Membership entitles
member to a copy of the newsletter by email or U.S. Mail if
mailed in the continental
Associate members shall not hold office, vote, or
have access to library materials.
Associate members shall pay the nonmember fee for
workshops and be allowed to attend two (2) regular meetings
for a fee of $1.00 per meeting.
A higher fee may be charged for special lectures or
A Business Associate Membership
entitles member to a copy of the newsletter by email or U.S.
Mail if mailed in the continental
Business Associate members shall not hold office or
Junior Associate Membership is for
ages 10 through 17. Junior Associate members may attend all
meetings of the Guild when accompanied by a paid adult
member; however, they may not hold office, vote or have
access to library materials.
Children 10 to 12 years of age must meet the
following condition prior to attending Guild meetings:
They must be sponsored by a paid adult member.
Their sponsor must apply to the REQG board in writing
requesting permission for the child to attend.
The application letter must outline the child's interest,
skills and achievements in regards to quilting.
The application must be submitted to the REQG board at least
a month in advance of bringing a child under 12 to a
meeting, to allow the REQG board time to discuss approval.
If any Junior Associate is disruptive or exhibits inappropriate
behavior, permission to attend will be rescinded and the
sponsor will be directed not to bring the child to future
The Guild currently recognizes the
following membership categories
No Membership Card
Business Associate Membership
No Membership Card
Junior Associate Membership
Attendance by Members
Children under ten (10) years of age
shall not attend Guild meetings or workshops.
No pets are allowed except for service dogs with
In order for members to easily greet
each other by name, each member shall wear a name tag at
A pattern is available from the Membership table for members
to make a Guild required name tag holder.
The Membership Committee will provide inserts for
Members will leave their name tag holders with Membership at
the end of each meeting and then pick it back up at the
beginning of the next meeting to ensure that their name tag
is always available at meetings.
There will be a $1.00 fine for anyone not wearing a
Guild required name tag.
In addition to the Guild required name tag, members
may also wear other name tags of their choosing.
Guests will be provided name tags.
Prospective members may attend two (2)
meetings as guests before becoming a member.
Fee for guests and prospective members shall be $3.00
per meeting and a $5.00 fee may be charged for special
Children who are not prospective Junior Associate Members
shall not attend Guild meetings as guests; children under 10
are never allowed.
Members may distribute Be Our Guest
cards to potential members which allow them to attend a
meeting for free.
These cards are available at the Membership table.
Non Smoking and Fragrance Policy
There shall be no smoking during the
meetings and workshops.
Members are asked to refrain from using perfumes and
fragrances at meetings and workshops.
The Guild has a Facebook page and a
website to facilitate communication with and among its
photographs are taken at meetings and special Guild events.
As a means to stimulate interest in quilting and the Guild,
photos are posted to both of the Guild’s internet sites.
If you attend a meeting, take part in
Show and Tell, or participate in any special Guild activity,
a photo of you and/or your quilt may be taken and posted
online. Every effort is made not to post embarrassing,
unflattering, or inappropriate photos.
Photos taken by members should be for
personal enjoyment and not used for commercial gain.
Show and Tell
The Guild asks members to limit Show
and Tell items to three per meeting to facilitate greater
participation by members.
Raffle tickets for quilts or quilt
related items shall be sold before a meeting and during the
break. Notice of
intent to sell tickets for non-Guild items must be provided
to and approved by the President a minimum of two (2) days
before the meeting.
Library materials are available at
most Guild meetings.
Only members holding a current
Individual, Business Membership, or Business Associate
Membership shall be allowed to borrow from the Guild
Library materials may be checked out for a period of two (2)
months and returned promptly.
Library materials must be returned by the June meeting.
Overdue library materials shall be assessed a fine as
Overdue one (1) month-$1.00, second month-$2.00, third
Overdue materials not returned after the third month-cost to
Lost or damaged materials - replacement cost
Failure to return library materials by the third month
constitutes loss of library privileges
There will be no library service during June, July and
August, or during special designated meetings.
Workshops shall be announced at
regular meetings and in the newsletter so all members have
an equal opportunity to make reservations.
The 2nd Vice
President presents to the board for its approval options for
speakers and workshop programs.
Reservations shall be made at
regular meetings and by mail in accordance with rules of the
Fees for each workshop will be set by
the REQG board.
Workshop fees shall be refunded if the
workshop is canceled.
Workshop fees shall be refunded only
if the position can be filled from a waiting list.
Workshops not filled by REQG members
by a predetermined date shall be open to the public at a fee
to be determined by the REQG board.
Members giving workshops shall be paid
as stated below, and/or as approved by the REQG board.
Members or nonmembers housing a guest
teacher shall receive a free workshop.
2nd Vice President shall not receive a
2nd Vice President shall coordinate
hosting duties with the Hospitality Chairperson.
The Guild shall offer a $50.00
honorarium to a member presenting a program approved by the
Program chairperson (excluding such things as demo nights).
This honorarium is a courtesy “Thank You” and to
promote Guild participation.
When the board deems it advisable to
do so, it may vote to give the Special Service Award to an
individual in recognition of exemplary leadership and
dedication to the Redwood Empire Quilters Guild through the
generous donation of time and talent. The award is
given to long-standing, previously active members who are no
longer able to attend meetings, but who have demonstrated a
willingness to work for the good of the guild.
Nominations for this honor should be presented to the board
and voted on by the eligible voting members of the board.
The award consists of a Lifetime
Associate Membership that is given to the recipient. A
$50.00 donation is given to the Humboldt Area Foundation
fund in the recipient's name. A Letter of Recognition
is sent to the recipient or to the individual’s family.
All financial transactions shall be
submitted to the Treasurer monthly, with appropriate
documentation, for approval by the REQG board and payment by
All checks require two signatures.
All contractual agreements shall
comply with Article VIII, Section A of the By-laws.
REQG has a contract for speakers and
contract should be used whenever possible.
The Budget committee shall consist of
the President, Treasurer and members of the general
membership, appointed by the President.
The Budget Committee will meet in August of even
numbered years after the closing of the year end books.
The budget will be prepared for a two year period.
The budget shall be submitted to the Board of
Directors for approval at the August board meeting and to
the Guild membership at the September meeting for final
proposed budget shall be printed in the September Guild
An Audit Committee, consisting of
three members from the general membership, shall be
appointed by the President at the May meeting for the
purpose of auditing the financial records of the Guild.
The Audit is to be completed in August at the end of
each fiscal year and reported at the September board
Audit committee presents a full report to the Guild at the
October Guild meeting.
The Newsletter shall be the official
means of communication for the Guild. Effective 1/1/2015 all
members with email will receive the newsletter
electronically. Paper copies will be sent to those without
Newsletter - Advertising
Advertising in the Guild newsletter is
open to members and non-members on a sliding scale.
Fees for advertising will be set yearly by the Board
of Directors at the first Guild meeting of each year.
The REQG board may increase the fee for advertising
at any time during the Guild year to cover costs of
printing/mailing the newsletter by announcement in the
newsletter one (1) month prior to the increase.
Website and Published Documents
Additions, deletions, and/or revisions
to the Website (other than routine maintenance by the
webmaster) or other published documents of the Guild,
including the Bylaws, or Standing Rules, must be submitted
in writing for review and action by the Board of Directors.
Humboldt Heritage Quilts
The Humboldt Heritage Quilts shall be
maintained by the Historian of the Guild.
The Quilts are available for display at events or
locations with prior board approval.
Northern California Quilt Council
The Guild shall be a member of the
Northern California Quilt Council.
One or more members shall be designated by the REQG
board to attend Northern California Quilt Council meetings.
Such trips may be subsidized by REQG via board
Area Foundation Fellowship Grants
The Redwood Empire Quilters Guild Fund
is referenced in the Guild By-Laws - Article XI - Page 4.