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Job Descriptions
   
In addition to the short job descriptions below, you can click on the title of the job to see a detailed job description.  Also, the general information guidelines about being a board member can be reviewed by clicking on the link below.
General Information
 
President The President is the chief executive officer of the Guild and presides at all Board of Directors meetings as well as Guild meetings. The President appoints all committee chairpersons with the approval of the Officers, serves an ex officio member of all Guild committees except the Nominating Committee, presides at the annual meeting, and signs all contractual agreements and checks.  The President serves a two year term and is elected in even numbered years.
1st Vice President The 1st. Vice President serves in the absence of the President, plans the program/Location for each monthly Guild meeting, serves as a member of all workshop/seminar committees, and performs other duties as may be assigned by the President or Board of Directors.  The 1st Vice President serves a two year term and is elected in odd numbered years.
2nd Vice President The 2nd. Vice President coordinates all Guild workshops and seminars and performs other duties as may be assigned by the President or Board of Directors.  The 2nd Vice President serves a two year term and is elected in even numbered years.
Secretary The Secretary is responsible for taking accurate notes and for maintaining the minutes of the Board of Directors meetings, annual meeting, and special meetings called by the Officers.  The secretary also  provides an overview of Board minutes for publication in the monthly newsletter, provides correspondence when requested by the Board of Directors with a copy to the President, and performs other duties as may be assigned by the President or Board of Directors.  The Secretary serves a two year term and is elected in odd numbered years.
Treasurer The Treasurer keeps accurate and timely financial records, prepares and explains to the membership the method of payment used, receives all money for deposit, pays debts incurred, prepares a financial report monthly for the Board of Directors, prepares a balance sheet of income/expenditure monthly for publication in the newsletter, completes all federal and state tax returns in a timely manner, submits all financial records for the Guild year to the Audit Committee at the end of the Guild year for review, is a member of the Budget Committee, and performs other duties as may be assigned by the President or Board of Directors.  The Treasurer serves a two year term and is elected in even numbered years.
Parliamentarian The Parliamentarian assures that proper parliamentary procedure is followed at all meetings, is chairman of the Nominating Committee, and performs other duties as may be assigned by the President or Board of Directors.  The Parliamentarian serves a two year term and is elected in odd numbered years.
Past President The immediate Past President of the Guild serves as a voting member and advisor to the Board of Directors.  The Past President serves a one year term immediately following their two year term as President.
Community Liaison Committee The Community Liaison committee investigates non-profit groups and organizations to determine what any of their needs are best served by the mission of REQG.  With the Board of Directors approval, they plan, coordinate, and distribute all philanthropic projects for the guild.  The committee ensures that all donated quilts carry the REQG label.  The committee maintains records to provide an accurate report of how many and where quilts are donated for inclusion in the annual report.  The Community Liaison committee serves a one year term.
Library Committee The Library committee acquires, catalogs, maintains, and provides access to all library materials (this includes, books, videos, patterns, and supplies).  The committee assess and collects fines on overdue materials as outlined in the Standing Rules and places reminders in the monthly newsletter regarding overdue library materials.  The Library committee serves a one year term.
Membership Committee The Membership committee is responsible for maintaining all records related to membership including contact information (including the publishing of an annual membership directory), membership cards, membership counts, and payment of dues.  The committee is responsible for the collection of dues and for accounting of those monies to the Treasurer.  The committee maintains a sign-in sheet for each Guild meeting and acts as a welcoming committee to members and guests.  The committee collects fees for failure to wear a name tag.  The committee also sells any guild related items (like pins, totes, etc.) and maintains a table at each guild meeting that contains flyer for local businesses and quilt related events.  The Membership committee serves a one year term.
Newsletter Committee The Newsletter committee is responsible for the publication and distribution of the guild's monthly newsletter.   The editor receives articles, ads, etc. from the membership and edits/formats/publishes the monthly newsletter.  The editor maintains an archive of old newsletters and delivers the newsletter to the printer.  Once printed, the person on the committee responsible for distribution picks up the newsletters from the printer adds the mailing labels (obtained from Membership) and processes for mailing according to bulk mail specifications.  The Newsletter committee serves a one year term.
Publicity Committee The Publicity committee plans, coordinates, and disseminates publicity regarding regular REQG meeting and special events sponsored or supported by the guild (except for the biennial quilt show which is handled by the Quilt Show committee).  The committee makes contact with local media (both print and broadcast) regarding guild events.  Attempts to obtain press releases and photos of visiting teachers/lecturers for local news media.  The committee chairperson approves all press releases and provides copies to the guild President.  The Publicity committee serves a one year term.
Opportunity Quilt Committee The Opportunity Quilt committee serves a term of 2 years concurrent with the Quilt Show committee.  The committee is responsible for selecting an appropriate theme/design for the quilt, preparing a budget, and obtaining Board approval for both.  The committee purchases the required materials and supervises the construction and quilting of the quilt to completion.  The committee prints and distributes Opportunity Quilt tickets to all guild members (who are responsible for selling two books of tickets).  The committee supervises the public display of the finished quilt to facilitate ticket sales.
Quilt Show Committee The Quilt show Committee serves a term of 2 years for the biennial quilt show, which takes place in odd years.  The committee sets the date/time/location of the show, prepares a budget, and obtains all contractual agreements; these are submitted to and approved by the Board.  The committee oversees all of the publicity for the quilt show.  The committee arranges for security, parking, food service, and vendors for the show.  They oversee the soliciting, display, and return of all quilts and other items rented/borrowed for the show.  They communicate with and coordinate approximately 20 sub-committees.  The committee conducts an exit meeting with all who worked the show and provides a written evaluation of the show in triplicate (President, Guild files, Incoming Quilt Show chair).
Block of the Month Committee The Block of the Month committee selects a suitable block to be constructed each month, distributes accurate piecing instructions in the newsletter prior to the monthly meeting where the blocks will be delivered, and makes a sample block.  The committee collects the finished blocks during the guild meeting and displays them.  The committee holds a drawing to win the completed blocks from participating members during the meeting.  The committee keeps a record of all winners and provides a copy of the block pattern for the library.   The Block of the Month committee serves a one year term.
Challenge Quilt Committee The Challenge Quilt committee sets the parameters (theme, pattern, color scheme, shape, size, and form) of the challenge quilts which takes place in January to January of even numbered years.  The committee distributes instructions and materials for the project and collects fees if required.  The committee arranges for certificates, prizes, and./or awards if part of the challenge.  The Challenge Quilt committee serves a one year term.
Doll Quilts Committee The Doll Quilts committee coordinates the construction, collection, and distribution of all doll quilts made by the guild for the annual Salvation Army Christmas project.  The committee maintains an accurate record of quilts donated for inclusion in the annual report.  The Doll Quilts committee serves a one year term.
Fat Quarter Raffle Committee  The Fat Quarter Raffle committee coordinates the collection of fat quarters submitted by the guild members for raffling off during regular guild meetings.  The committee maintains a record of all winners for the year. The Fat Quarter Raffle committee serves a one year term.
Historian The Historian keeps a historical record of guild activities from photographs, news clippings, newsletters, and other materials.  The Historian keeps additional materials from the Quilt Show during that year including the Opportunity Quilt, quilt auction, special guests, and featured quilters.  The Historian presents the record of the guild activities and minutes from the annual meeting in June to the incoming officers in August of each year.  The Historian serves a one year term.
Hospitality Committee The Hospitality committee coordinates finger foods provided by members during guild meeting and provides beverages for the meeting.  The committee maintains a supply of paper products for serving.  The committee coordinates potlucks when designated as part of regular guild meetings.  The committee works with the chairman of special events (workshops) to provide beverages for attendees and a suitable meal for the the guest workshop presenter.  The  Hospitality committee serves a one year term.
Preemie Quilts Committee The Preemie Quilts committee coordinates the construction, collection, and distribution of all quilts made for premature infants born at local hospitals.  The committee maintains an accurate record of quilts donated for inclusion in the annual report.  The  Preemie Quilts committee serves a one year term.
Raffle Table Committee The Raffle Table committee coordinates and displays items donated for the in-house raffle conducted during monthly meetings.  The committee sells tickets and coordinates the drawing.  The  Raffle Table committee serves a one year term.
Secret Pal Committee The Secret Pal committee manages the secret pal program.  They develop the questionnaire that is completed by members interested in becoming a secret pal.  The distribute these forms to the membership in September then collect them and match up secret pals.  They then notify participating members of their secret pal in October.  They maintain records of the secret pal matches and monitor response for optimum participation.  The Secret Pal Committee serves a one year term.
Show and Tell Committee The Show and Tell committee coordinates the sharing of members' creations with the Guild Membership at large during regular Guild meetings.  The Show and Tell committee serves a one year term.
Sunshine Committee The Sunshine committee sends appropriate cards or notes to guild members or their families when notified by the Board to do so.  The committee makes memorial donations in the name of a deceased member in an amount approved by the Board.  The charity of choice is the Redwood Empire Quilters Guild Fellowship Grant at the Humboldt Area Foundation.  The  Sunshine committee serves a one year term.
Humboldt Area Foundation Committee The Humboldt Area Foundation committee is a three member funding committee.  The committee consists of two guild members and one non-guild member with a knowledge of the textile arts field.  The committee is appointed by the REQG President and approved by the Board of Directors.